PharmaSync
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KProfile Management allows you to update your personal information displayed throughout PharmaSync. Your profile helps colleagues identify you, appears on transactions you process, and ensures administrators can contact you when needed.
| Field | Why It's Read-Only | How to Change |
|---|---|---|
| Email Address | Used as unique account identifier | Contact administrator or support |
| Account Created Date | Historical record | Cannot be changed |
| User Role | Determines permissions | Administrator assigns roles |
| Employee ID | System-generated identifier | Cannot be changed |
Click on your profile avatar or name in the top-right corner of the dashboard. From the dropdown menu, select 'Profile' or 'Account Settings'. You'll be taken to the Profile Management page at /dashboard/profile. Alternatively, if you're already in Account Settings, your profile form is at the top of the page.
In the 'Profile Information' section: Click on the 'First Name' field and update your given name (required, cannot be empty). Click on the 'Last Name' field and update your surname (required). Use your real, professional name - this appears on transaction records and reports for accountability. Avoid nicknames or informal names unless that's how you're professionally known.
Click on the 'Phone Number' field. Enter your mobile phone number in the format: With country code (e.g., +254712345678 for Kenya), or Local format (e.g., 0712345678). This number is used by administrators for: Shift scheduling and changes, Urgent operational communications, SMS notifications (if enabled). Keep this current so you don't miss important updates. Field is optional but highly recommended.
After updating name or phone fields, click the 'Save Changes' or 'Update Profile' button at the bottom of the section. Changes save immediately - you'll see a success confirmation message (green toast notification). If there's an error (e.g., invalid phone format), you'll see an error message explaining the issue. Correct the error and save again. Your updated profile information appears immediately across the system.
In the Profile Information section, locate your current profile image or avatar placeholder (usually displays your initials if no image is set). Click the 'Change Image', 'Upload Photo', or camera icon button. This opens the image upload interface.
Click 'Browse' or 'Choose File' to open your computer's file browser, OR drag and drop an image file directly onto the upload area. Select an image file meeting these requirements: Format - JPG, JPEG, PNG, or WebP, Maximum size - 5MB (larger files will be rejected), Recommended - Square images (1:1 aspect ratio) at least 200x200px resolution. Tip: Use a recent, clear headshot with good lighting and a neutral background.
If the system provides a crop tool: Adjust the crop box to frame your face properly (center your face, exclude unnecessary background). Choose aspect ratio (usually square/1:1 for best display across all contexts). Preview the cropped result. If not satisfied, click 'Cancel' and upload a different image. If satisfied, click 'Apply' or 'Crop'.
Click 'Upload' or 'Save Image' to finalize. The system: Resizes the image to appropriate dimensions (typically 200x200px or 400x400px), Compresses if needed to reduce file size, Updates your profile immediately. You'll see: Success confirmation message, Your new profile image in the top-right dashboard header, Updated image in the profile section. The image appears wherever your profile is displayed (transaction logs, staff directory, reports).