PharmaSync
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KThere are two ways to add products to your inventory: AI-powered invoice upload for bulk receiving and manual entry for individual products. Choose the method that best fits your workflow.
The AI invoice extraction feature automatically scans supplier invoices and extracts product information, saving you hours of data entry. Simply upload the invoice, verify the extracted data, and process payment to add all products to your inventory instantly.
Navigate to Receiving Hub → Click 'Upload Invoice' → Select PDF or image file from your computer or mobile device.
AI auto-extracts supplier, products, quantities, prices, and batch information. Verify accuracy of extracted information before proceeding.
Click any product to adjust batch numbers, expiry dates, pricing, or product details. The system provides a detailed editing modal for each item.
Choose payment status (Paid/Unpaid). For paid invoices: select method (Cash, Bank Transfer, M-Pesa), enter receipt number and upload receipt image if available.
Review total amount and click 'Process Invoice' to add all products to inventory instantly. The system updates stock levels automatically.
Manual entry gives you complete control when adding products one at a time. This method is ideal for phone orders, verbal orders, or when you prefer to enter product details yourself without scanning an invoice.
Choose existing supplier from dropdown or create new one by clicking 'Add New Supplier'. Enter supplier details including name, contact, and address if creating new.
Search product catalog or create new products. Add multiple products using the spreadsheet-like interface for efficient data entry.
For each product: batch number, quantity received, expiry date, purchase price, and selling price. System validates all entries before saving.
Enter invoice number and date. Record payment details (status, method, receipt) and complete to add products to inventory.